Electronic management of purchase order-based invoices

Purchase order-based invoices are the invoices for which the most time and money can be saved when they are managed electronically in MediusFlow™. When a purchase order-based invoice is received, the invoice is automatically matched against the purchase order and, if they agree, the invoice is immediately sent for payment in the business system. However, if there is any deviation, this is sent to be examined in accordance with a distribution list. Our philosophy is that only errors should be handled. In the event of deviations, only the error will need to be viewed. In other words, you will only receive the items that do not match – you don't need to sit reading through the entire invoice, item by item, in order to find a deviation.

MediusFlow automatically manages supplements for freight, packaging, tax and more, all of which can be specified on the invoice at header level. These can be matched against the corresponding field on the purchase order obtained from the purchasing and logistics system, while the totals can be pre-coded in specified accounts and dimensions. Tolerances can be used to identify what will generate analysis of a deviation. If supplements are specified on the invoice at line level, so-called “exception lines” are used. The aim of this is to exclude these lines during matching (unless they are specified in the order) and to pre-code the invoice with specified values. These supplements can be created for each supplier and identified with the help of item numbers, designations or other information.

Benefits

• Increased control
• Check the cash flow
• No invoice copying – environmentally-friendly
• Advanced search functions
• Overview from purchase to payment
• Saves money